Wholistic Expressions Marriage and Family Therapy Inc LLC
Also known as Wholistic Expressions Therapy
Effective Date: [June 2025]
1. Introduction
Wholistic Expressions Marriage and Family Therapy Inc LLC (“Wholistic Expressions Therapy,” “we,” “our,” or “us”) is committed to protecting the privacy of individuals who interact with our website and services. This Privacy Policy outlines how we collect, use, and safeguard your information. By using our website, you consent to the practices described in this policy.
2. Information We Collect
We collect personally identifiable information that you voluntarily provide through our website and forms. This includes:
First and last name
Email address
Phone number
Brief information about why you contacted Wholistic Expressions Therapy
Some of this information may be considered Protected Health Information (PHI) and is treated in accordance with the Health Insurance Portability and Accountability Act (HIPAA).
3. How Information is Collected
We collect information in the following ways:
Via Google Forms and other forms embedded in our website (hosted on Showit.com)
Through contact or intake forms
When you schedule appointments or submit inquiries via third-party services like SimplePractice
Through payment platforms like SimplePractice, Ivy Pay, and Venmo, which may collect limited personal or financial data per their respective privacy policies
4. Use of Information
The information you provide is used solely to:
Communicate with you about therapy services
Respond to inquiries
Schedule and manage appointments
Maintain appropriate clinical and administrative records
Comply with applicable legal and ethical standards
We do not sell, rent, or share your personal information with third parties for marketing or commercial purposes.
5. Protection of Protected Health Information (PHI)
As a provider of mental health services, we are a covered entity under HIPAA. Any information collected that relates to your mental health, medical history, or therapy treatment is secured and maintained in compliance with HIPAA regulations. We also maintain a separate HIPAA Notice of Privacy Practices, which explains in detail how your PHI may be used and disclosed.
6. Data Protection and Security
We implement appropriate technical and administrative measures to protect the data we collect, including:
Use of encrypted platforms (such as SimplePractice) for session management
Secure handling of Google Forms submissions
Strong password-protected accounts and data access controls
However, please note that information submitted over the internet, including via email or web forms, may not be 100% secure. Users submit information at their own discretion.
7. Use of BYOD (Bring Your Own Device)
Employees and contractors may access client information using their personal devices. While our team is trained in secure data handling, Wholistic Expressions Therapy is not responsible for the security of private home or mobile networks.
8. Data Deletion and User Rights
You may request that we delete or correct your personal information at any time. Such requests can be submitted to: help@wholisticexpressionstherapy.com
Upon request, we will take reasonable steps to verify your identity before proceeding with deletion or modification of data.
9. Children’s Privacy (Minors Under 18)
We allow minors under the age of 18 to interact with our site for therapy-related purposes. Parental or legal guardian consent is required for the collection or use of information from minors. We do not knowingly collect information from minors without appropriate consent.
10. Geographic Limitation
Wholistic Expressions Therapy is based in California and does not knowingly collect data from individuals residing outside of the United States. Our services are designed for California residents only.
11. Third-Party Services
We may use third-party services and platforms (such as Google Forms, Showit, SimplePractice, Ivy Pay, Venmo) to deliver services or receive payments. These third parties have their own privacy practices, which we do not control. We encourage users to review those privacy policies separately.
12. Updates to This Policy
This Privacy Policy may be updated periodically to reflect changes in legal requirements or business operations. When changes are made, we will post the updated policy on our website with a revised effective date.
13. Contact Us
For any questions about this Privacy Policy, or to submit a data access or deletion request, please contact: Wholistic Expressions Therapy
Email: help@wholisticexpressionstherapy.com
Website: www.wholisticexpressionstherapy.com
Last Updated: [June 2025]